Faculty FAQ

 Am I submitting my list to the correct library?

Eckhart Reserve prepares materials for course reserves for graduate and undergraduate classes in mathematics, computer science and statistics. The Reserve Processing Staff provide the following services:

• Placing material from the University of Chicago library’s general collections on Reserve
• Photocopying and placing articles from periodicals and chapters from books on Reserve, both in paper and in electronic formats
• Placing instructor’s own personal copies of articles, chapters, manuscripts and books on Reserve--both in paper and in electronic formats
• Ordering books that the Library does not own or obtaining articles through interlibrary loan from periodicals which the Library does not own.

**NOTE: E-Reserve is not available for books. Please contact us at eck-reserve@lib.uchicago.edu for further information and check our pages about electronic reserves at http://www.lib.uchicago.edu/e/eck/using/reserve/faculty.html.

Branch libraries

• Each library, with the exception of Yerkes, has material on reserve.
• Eckhart has Mathematics, computer science and statistical course reserves.
• The D’Angelo Law Library houses course reserve materials in Law.
• SSAD has reserves for social work.
• Most undergraduate and graduate science course reserves are located in Crerar.

• In person by visiting Eckhart Library
• E-mailing eck-reserve@lib.uchicago.edu
• Filling out the online request form
• Faxing your list to (773) 702-7535
• Sending your request via the mail to:

• Eckhart Library
  1118 E. 58th Street
  Chicago, IL 60637

• Reserve lists may be submitted at any time, preferably 6 weeks prior to the start of the quarter.
• Materials can continue to be submitted throughout the quarter. However, those instructors whose students will need the material at the start of the quarter must observe the deadlines. This will allow time for processing, ordering, recalling, photocopying, etc.
• Lists submitted during the first two weeks of the quarter may take 1-2 weeks to process.
• Lists are processed in the order that they are received.
• Reserve staff will process your material on a week by week basis during peak periods, therefore, please provide your requests in order of week needed.

• Call Number
• Date of classroom discussion
• Author and/ or editor
• Title  (It is helpful if you note what you would like the chapter or article to be titled)
• Source title (for chapters and articles)
• Publication date and location
• Pagination
• Edition/translation: If you want a specific edition of a work, please be sure to indicate that on your request form.  We will assume that we can use any available edition unless otherwise noted.

Where can I find a copy of the Reserve request form?

The reserve electronic form can be found at http://www.lib.uchicago.edu/e/eck/using/reserve/resreq.html

• Materials placed on Reserve will be available throughout the quarter.
• The Saturday after the end of the quarter materials will be withdrawn from reserve and returned to the stacks or the branch libraries.
• Personal copies of books and other materials will be returned.
• However, photocopies will be stored for two years before being returned to the owner.  If you would like your copies returned to you, please contact either the customer service assistant or the Eckhart Reserve department.

• Reserve titles are still available to the U of C community; though in a restricted timeframe.
• The default timeframe for reserve materials are 24 hours for books and 2 hours for Y materials.

• If we cannot locate a book in the University of Chicago library's collection, we will try to purchase the book. 
• If it out of print, the Acquisitions Department will try to locate the book through a variety of secondhand book dealers.

• Faculty can submit a personal copy of the book to be placed on reserve.
• Small portions of the book can be photocopied and placed on reserve.

• If you charge out a book on your library account, we can discharge it and make it available at Eckhart reserve.
• On occasion the book is needed for the reserve deptment of the host library.  The book will be make available at that libraries reserve counter.
• If the branch book is included on your reserve request list, the Eckhart reserve staff will request the book from the branch library.

• Due to space constraints we have established a 2 copies per title guideline.  Please contact the Eckhart Reserve at eck-reserve@lib.uchicago.edu if you would like further information on this guideline.

• Eckhart Reserve does not limit the amount of material that a faculty members requests for reserve processing.

• Articles, individual chapters, review notes, answer keys, etc. may be places on reserve.
• Copyright guidelines prohibit the use of more then 25% of a book or journal or more then 2 chapters.

• Faculty may wish to place more articles on Reserve than are allowed by the limitations of space mentioned above.  They may wish to consider the advantages of creating a course packets: bound collections of readings that count as a single reserve entry.  The faculty’s department will seek copyright for the materials in the course- packet.
• Faculty will provide the reserve department with a maximum of 2 copies.

• The number of pages is limited by the copyright guidelines.
• Materials for use one-reserve will be broken into 20 page increments for scanning, ease of student downloading and printing.

• Due to the large volume of Reserve requests and volume of materials needed, Reserve staff encourages faculty to check the status of their reserve lists.
• With web access faculty can check the status of lists of the current quarter by going to the library reserve catalog and clicking on either the Professor’s Name or course number.
• At present, only information for the current quarter may be searched on-line.  (We are hoping that in the future faculty may search for upcoming course lists.
• Please contact the Reserve Processing department with any questions or concerns.

• Videos, CD’s, CD-ROMs’ and other media material are available on regular loan periods.
• These materials may be requested to be put on Reserve and will be made available for 24-hour loan periods.
• If faculty would like to have a video made held at the customer service desk for a class screening, please contact a reserve staff member, so that we may make it available for showing.