Supervisor, Continuing Resources Orders and Cataloging

The University of Chicago Library

Requisition Number: 091500

Title: Supervisor, Continuing Resources Orders & Cataloging

Classification: Exempt

Division/Department:  Collection Services/Technical Services

Reports to: of Continuing Resources Orders & Cataloging


General Summary:

Responsible for the management of continuing resources orders; including supervising all Orders work processes and a staff consisting of FTE clerical employees and student employees. Currently, the Unit has four (4) FTE clerical employees. Works closely with the Head of Continuing Resources Orders & Cataloging in planning the distribution of work among staff, based on the nature of the incoming work and priorities to be met. The Supervisor is responsible for the training of all FTE clerical employees and student employees engaged in Orders work processes. In addition, the Supervisor takes a collaborative role in performing routine catalog maintenance of continuing resources in all formats, and in resolving complex serial related problems. In the absence of the Head of the Unit, is capable of overseeing the processes of the entire Unit.

Essential Functions:

Supervise staff and all work processes within Continuing Resources Orders

Cataloging operations support

Plan and organize the work of the Continuing Resources Orders to ensure optimum efficiency of operations:


Bachelor's degree required.  Significant related library experience required.  Previous supervisory experience, including hiring, training, evaluating, and directing work flows required.  Previous experience working MARC bibliographic, authority, and holdings formats required.  Experience working in a library ordering unit preferred. 

Demonstrated sound judgment and effective problem solving and decision making skills required.  Previous experience working with continuing resources and demonstrated ability to solve a wide range of complex serial related problems required.  Excellent organizational skills and the ability to manage complex tasks and projects required.  Basic reading knowledge of two or more (non-English) Western European languages, preferably Romance or Germanic required.  Working knowledge of word processing, spreadsheets, and database software required.  Ability to communicate clearly and concisely both verbally and in written documents required.  Ability to direct and instruct others in both new and established routines and procedures required.  Excellent interpersonal skills and the ability to interact with clarity, tact and courtesy with Library staff, vendors and others required.  Ability to multitask and handle frequent interruptions required.  Ability to work independently, sustain close attention to detail over long stretches of time, interpret and explain complex instructions, recognize and act in accordance with departmental priorities and exercise discretion in the execution of all duties required.  Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required. 

Knowledge of Anglo-American Cataloging Rules (AACR2) with strong emphasis on their applications to continuing resources preferred.  Basic knowledge of RDA: Resource Description and Access, as they apply to continuing resources preferred.  Basic knowledge of Web Express preferred.


Physical Demands:

Ability to use computers extensively for 4 hours or more.


The University of Chicago is an Affirmative Action/Equal Opportunity Employer.
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