Electronic Resources Data Management Assistant

The University of Chicago Library

Requisition Number: 094826
Title: Library Assistant II/Electronic Resources Data Management Assistant
Division: Collection Services
Department: Electronic Resources Management
Classification: C-08
Work Schedule: Monday - Friday, 8:30am - 5:00pm, 37.5hrs/wk.
Reports to: Electronics Resources Supervisor

This position is covered by the Collective Bargaining Agreement.

General Summary

Under the supervision of the Electronic Resources Manager, and following departmental guidelines and procedures, performs a range of routine and complex library processes related to data loading and data management within library systems. In consultation with the supervisor, other members of the Department, and the Head of Data Management Services, the Assistant is responsible for the loading and maintenance of sets of records for electronic resources, and updating records in the catalog, both in batch and individually as needed. Shares responsibility with the Data Management Assistant for the timely and accurate processing of acquisitions data from multiple vendor sources, including orders, invoices, and other transaction data; performs the Data Management Assistant's duties in the Assistant's absence. Creates and maintains documentation of procedures and statuses of record loads. Assists the department in management of GOKb data and in special projects needed.

Essential Functions

40% Manages electronic resource metadata in batch, including:

20% Shares responsibility with the Data Management Assistant for processing order, receipt, and invoice information; retrieves and processes electronic information from vendors for new orders, approval plans, and firm order receipts; and performs daily library system record loads, including:

15% Reviews and updates information related to electronic resource metadata, according to established departmental procedure, including:

10% Maintains documentation on processes and procedures related to record loads, including:

10% Prepares vendor data and loads in the Global Open Knowledge Base (GOKb), using Open Refine and the GOKb extension.

5% Other duties as assigned.


Physical Demands:

The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status or status as an individual with disability.
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Resumes sent via mail, fax or email will not be considered.

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