The University of Chicago Library
Job Description

University Title:Acquisitions Assistant III

TITLE: Acquisitions Assistant

CLASSIFICATION: C-7 DIVISION: Technical and Electronic Services

WORK SCHEDULE(Hrs/Week)

15hrs/week (Monday - Friday, 8:30am - 5:00pm at least 2.5 hours consecutively for each shift)

APPROXIMATE DATE OF AVAILABILITY: Immediate

GENERAL SUMMARY:

Under general direction of Payment Supervisor and closely following departmental guidelines and procedures, process invoices for payment, research vendor statements and problem invoices.

ESSENTIAL FUNCTIONS:

• Generate prepay invoices
• Sort, review and process most Acquisitions, Law and Approval invoices for payment
• Review invoices received without shipments
• Prepare wire transfer requests
• Research vendor statements, verify material receipt in Horizon
• Occasionally process, stamp and file invoices
• Assist with preparation and administration of semi-annual book sales
• Other duties as assigned

QUALIFICATIONS:
Basic computer literacy required. The incumbent must have the ability to work quickly, independently and accurately with attention to details; knowledge of basic word processing, with ability and willingness to learn new types of databases. Experience with Horizon, III and Excel is desirable. Reading knowledge of one or more Western European languages is required and a typing speed of 35 wpm is required.

MENTAL DEMANDS:
Ability to work well independently with attention to detail; sustain close attention to detail over long stretches of time; work effectively with supervision and as a part of a team; ability to set priorities and meet deadlines, recognize and resolve or refer problems; good organizational skills.

PHYSICAL REQUIREMENTS:

Must be able to sit for long periods, must be able to visually focus on print and electronic material for long periods; typing speed 40 wpm.