Cataloging Assistant


Requisition Number: 095668
Title: Cataloging Assistant
Division/Department: Collection Services/Technical Services - Copy Cataloging
Classification: C-8
Work Schedule: Monday-Friday 37.5 hours per week

This position is covered by the Collective Bargaining Agreement.


Under the direction of the section head and following departmental guidelines, performs complex copy cataloging of monographs in all formats in national and local databases. Participates in local database maintenance projects. Performs work in accordance with Library standards and procedures. 

Essential Functions

85% - Performs complex copy cataloging of materials as assigned, which may include current acquisitions, special projects, hidden collections, and Special Collections resources:Searches for, evaluates, selects, edits, and downloads appropriate cataloging copy from OCLC; identifies resources that require altogether new metadata records and derives and creates new metadata in OCLC and the local database, when appropriate; evaluates when an existing record is too brief and needs enhancement to facilitate discovery and access; edits or adds fixed and variable field information in OCLC and local MARC records according to departmental copy cataloging procedures; evaluates overall quality of copy cataloging records and applies procedures for assessing when additional or edited data is appropriate for the master national record in OCLC versus when the data is local-only;adapts available cataloging copy to match piece in hand as necessary to account for variations in format or edition; assigns either a call number or a subject heading based on the content of the resource according to departmental policies and procedures, consulting with the supervisor when needed; assigns call numbers to literary works using Library of Congress author numbers and following LC guidelines uses a variety of resources and tools when assigning call numbers or subject headings, including OCLC authority records, the local database, department documentation, Library of Congress Classification Web, Cataloger's Desktop, reference sources for rare books (e.g., the online English Short Title Catalogue); in consultation with the Rare Books Librarian, may perform complex copy cataloging of a variety of rare materials, including gifts, new acquisitions, and unprocessed arrearages, applying local procedures and standards as applicable; refers authority control issues to original catalogers; participates in special and ongoing department projects to provide access to hidden and other unprocessed collections; works with supervisor to resolve process-related issues; participates in informing workflows and processes related to copy cataloging generally.

10% - Performs database maintenance work, such as:
Performs maintenance of access points occasioned by outsourced authority control; performs general database cleanup and maintenance as required (e.g., correcting typographical errors); enhances local bibliographic records with links to online full-text.

5% - Other Functions:
Other work as assigned, including:
Creates and maintains documentation of section procedures using word processing software, web page editors, etc.; communicates and consults on cataloging matters with staff in and outside of the department; maintains accurate statistics of own daily processing in department statistics database; may assist in training new section staff or in training other section staff in specific procedures, such as media processing; may work with various metadata schemes (e.g., Dublin Core) for all formats: serials, monographs, integrating resources, etc.


Physical Demands

Working on computer for extended periods of time, including use of keyboard and mouse; Handling, including grasping and turning printed volumes, applying barcode labels; Pushing/pulling full book trucks within the building;Ability to lift, push and pull up to 30lbs.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status or status as an individual with disability.

The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.

To apply for this position submit a profile and resume to

Resumes sent via mail, fax or email will not be considered.

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