Dissertation Student Assistant

The University of Chicago Library

Division: User Services
Department/Section: Library Dissertation Office
Title: Dissertation Office Assistant
Mandatory Schedule: Monday-Friday 9:00 a.m. - noon

Responsibilities:

Reports to the Dissertation Office Project Assistant

• Staffs the Dissertation Office reception area, responding to both in person and telephone directional/informational queries. Refers problems to supervisor
• Supports the office in auditing and processing dissertations using UMI’s web-based interface
• Assists with maintenance of office documentation in print and on the web
• Provides back-up so office can remain open when supervisor is away
• Receives drafts and final manuscripts for auditing and processing (delivered as PDFs)
• Checks final dissertations for completeness and compliance with basic requirements (correct margins and font sizes, etc.) to ensure that the dissertation conforms to the University-Wide Requirements for the Ph.D. Dissertation
• Provides clerical assistance, including photocopying and filing, as needed
• Searches catalog and dissertation database
• Updates documentation and web site on occasion
• Other duties as assigned

Qualifications:

• Strong customer service skills
• Ability to handle confidential student information with discretion and maturity
• Ability to communicate verbally and in writing with clarity, tact and courtesy
• Keen attention to detail in performance of clerical and repetitive tasks
• General proficiency with computers (Word, E-mail, library catalog and database searching)
• Some proofreading experience desirable
• Library experience preferred

If you are interested in this position please complete an online application and email Gina Petersen at gmpetersen@uchicago.edu 

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