Head of Shipping and Receiving

The University of Chicago Library

Requisition Number: 092240
Title: Head of Shipping & Receiving
Division: Library Administration/Administrative Services
Department: Shiupping and Receiving
Reports to: Library Facilities Manager
Work Schedule: Monday - Friday, 8:30am - 5:00pm

General Summary:

 Responsible for Shipping and Receiving Department operations. Assists with routine building management. Supervise staff of 2 FTE employees.

Essential Responsibilities:

Manages shipping and receiving activities and records. Establishes routes and schedules for both inside and outside messengers. Oversees pick-up and distribution of U.S. Mail, packages, and books. Answers questions concerning postal regulations; ensures observance of regulations for domestic and international mail; resolves related shipping, receiving, and distribution problems. Responsible for thousands of dollars of metered postage and shipping costs. Works with vendors and Library Budget to ensure that quality and pricing of supplies and equipment meet Library expectations. Maintain working relationship with Financial Manager to obtain packing slips and other documentation. 25%

Supervises staff of two full-time bargaining unit employees. Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls.  25%

Meets with Library staff to ensure a high level of customer service. Schedules pickups of gifts to the Library; accepts shipments and distributes to destination; contacts shipping companies to arrange for outgoing shipments; completes shipping forms, insurance forms, etc. Responsible for ensuring operation and regular maintenance of shipping & receiving equipment, including van, printers, carts, overhead doors, lifts, etc.; authorizes purchase of gas and other operating necessities; determines need and orders repair service; may drive vehicle in absence of regular messenger.  25%

Collaborates with Head of Building Services regarding building management and maintenance. Places and monitors work requests. Communicates work order status to Library staff. Manages projects, and serves as liaison to central facilities staff and outside contractors.  20%

Performs other related duties as assigned.  5%


 Mental Demands:

Physical Demands:


The University of Chicago is an Affirmative Action/Equal Opportunity Employer.

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