Access & Privileges for Faculty, Academics, Students, and Staff

The University of Chicago Library offers faculty, academics, students, and staff access to all campus libraries, on and off campus access to electronic resources, and borrowing privileges. 

For most users affiliated with the University of Chicago, your UChicago Card is your library card.

Library privileges for new and current faculty, academics, students, and benefits eligible staff are created and updated automatically. If you believe your privileges have expired in error, please contact the ID & Privileges Office.

We expect all users to abide by the policies and principles expressed in the Library's statement of User Rights and Responsibilities for Creating and Sustaining a Scholarly Environment. All Library users are also responsible for keeping their personal contact information up to date.

We are committed to providing access to both our physical and electronic resources to users with disabilities; for more information see Services for Users with Disabilities.


Faculty & Academics

Library privileges for faculty and academic employees are created automatically. The statuses of faculty and academics are determined by the Provost. If you are unsure of your official status or designation, please contact your departmental administrator.

Indefinite borrowing privileges

The following types of faculty and academics are eligible for indefinite borrowing privileges:

Proxy Borrowers

Faculty and academics with indefinite borrowing privileges may also request to establish another person as a proxy borrower. This person is able to borrow and recall books on behalf of the faculty member, with the same loan periods and privileges that said faculty would have in person. A card will be issued in the name of the person designated. All material charged on that card is the responsibility of the faculty member who has authorized the borrowing. A faculty member may have up to three proxy borrowers at any one time.

This privilege is intended to help faculty in their research work for the University, not for any other purpose. Faculty must have a library account in good standing in order to request or renew a proxy borrower.

To request a proxy borrower or renew an existing proxy borrower account, use the Proxy Borrower Request form.

Dependents

Dependents of faculty and academics with indefinite borrowing privileges are eligible for quarterly borrowing privileges, as long as the dependent is at least a sophomore in high school. The dependent and faculty/academic must visit the ID & Privileges Office to establish privileges.

Quarterly borrowing privileges

The following types of academics are eligible for quarterly borrowing privileges:

Spouses and domestic partners of all faculty and academics are eligible for privileges.

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Students

Library privileges for students registered in a degree program are created automatically. Other students should consult the table below.

Type of StudentPrivilegesAction Needed
Students Registered in a Degree Program

Quarterly Borrowing

None; Privileges should be updated automatically each quarter

Incoming Students

Access

Visit the ID & Privileges Office to gain access. Borrowing privileges are not available until a Chicago card is issued.

Students unregistered or on a leave of absence

Access; May Purchase Quarterly Borrowing for $100 per quarter

Authorization from the Dean of Students' Office is required. All borrowed items must be returned in order to obtain access privileges.

Prospective Students

Access; Admitted with on-campus session badge

Obtain on-campus session badge from the Admissions Office

Spouses and domestic partners of registered students are eligible for access privileges.

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Staff

Library privileges for benefits eligible staff are created automatically. Hospital staff who do not receive Chicago cards need to visit the ID & Privileges Office to establish privileges.

Type of StaffsPrivilegesAction Needed
Benefits Eligible Quarterly Borrowing None; Privileges should update automatically
Hospital Benefits Eligible Quarterly Borrowing Visit the ID & Privileges Office
Non Benefits Eligible Access Visit the ID & Privileges Office to obtain day passes
Retired Quarterly Borrowing Visit the ID & Privileges Office

Spouses and Domestic Partners of benefits eligible staff are eligible for access privileges.

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Spouses and Domestic Partners

Spouses and Domestic Partners of users with indefinite borrowing privileges are eligible for quarterly borrowing privileges.

Spouses and Domestic Partners of users with quarterly borrowing privileges are eligible for access privileges.

Domestic partners must be registered with University Human Resources.

To establish privileges, the University of Chicago user must accompany their spouse or domestic partner to the ID & Privileges Office.  The University of Chicago user's library account must be in good standing to add a spouse or partner.

Once privileges are established, they must be renewed annually. This can be done through our Account Renewal Request form.

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Guests of Faculty, Academics, Students, and Staff

Faculty, academics, students, and staff are welcome to bring guests with them to the library. To request a day pass, the University of Chicago member and their guest(s) must present valid IDs at the ID & Privileges Office, the John Crerar Library Entry/Exit Desk, or the Joseph Regenstein Library Entry/Exit Desk.

Day passes are for short-term use only (1-2 days). Guests wishing to conduct extended research using the University of Chicago Library collections should apply for extended access privileges.

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Access to the D'Angelo Law Library

University of Chicago faculty, academics, students, and staff will need to present their UChicago Card to the visitor attendant to access the D'Angelo Law Library on weekends and after 5:00 pm on weekdays.

Limited access during reading and finals periods

Access to D'Angelo is limited for University of Chicago students not enrolled in the Law School during the Law School's reading and exam periods. During these periods, D'Angelo will continue to be accessible to non-Law students who needs access to library materials or who would like to work with one of D'Angelo's reference librarians. In addition, all non-Law students who are enrolled in Law School courses will continue to have open access to D'Angelo.

Students not enrolled in the Law School who will have a need to use D'Angelo during limited access periods should contact either the Dean of Students, Amy Gardner at amgardn@uchicago.edu or 773-702-3955 , or Judith Wright (jmwr@midway.uchicago.edu or 773-702-9616 ) or the Associate Law Librarian for Public Services, Sheri Lewis (shl@uchicago.edu or 773-702-9614 ).

Researchers not affiliated with the University of Chicago may not be granted access to D'Angelo during limited access periods and should contact the Associate Law Librarian for Public Services, Sheri Lewis (shl@uchicago.edu or 773-702-9614 ) or the Head of Access Services, Benjamin Murphy (bamurphy@uchicago.edu or 773-702-9613), in advance to determine if access will be granted.

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Access to Electronic Resources

Current faculty, academics, registered students, and benefits eligible staff have both on-campus and off-campus access to online resources.

Other users, including guests and family members, may access online resources  only while in library buildings, due to site licensing agreements. While in Library buildings, visitors may use Library computers or the Library‚Äôs wireless network to access electronic resources and networked printing. For more information, see Computer Access for Visitors.

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Access to Libraries at Other Institutions

Current faculty, academics, students, and benefits-eligible staff may be eligible for access or borrowing privileges for libraries at other institutions. Note that privileges may vary based on library, so please contact the library you wish to visit to confirm what privileges you may establish at another institution.

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