Instructors should request reserve materials by using the Library Course Reserves management system in Chalk. All reserve materials must adhere to University of Chicago Fair Use Copyright Restrictions for Reserve. Below is an introduction to Course Reserve Administration in Chalk, along with step-by-step instructions for adding reserve items. If you need additional assistance using Chalk for reserves, please contact Library Course Reserves.
To begin, you must have a Chalk site for your course. To request a site, go to chalk.uchicago.edu. Under "Chalk Site Requests", select "Request a Course Site" and complete the brief form. If you need further assistance, please visit the Chalk information page or contact Chalk support staff at email@example.com.
Once your course site is established, log into Chalk using your CNetID.
Under "My Courses", select the course that you are teaching. If you do not see your course listed, contact Chalk support staff at firstname.lastname@example.org.
In your course, select the "Library Reserves" in the left menu bar. This will open the course reserves module.
You can now begin to submit and manage your course reserve items. Go to the “Instructor Class Tools” option in the menu on the left side of the screen and select "Add Reserve Items".
You can add new reserve items or you may import items from previous course reserve lists.
To add a new item to reserves, select the icon representing the type of material you would like to include in your reserve list (article, chapter, or book/CD/DVD). If you do not see the type of reserve item that you need for your course, please contact Library Course Reserves.
Complete the brief form, providing the bibliographic information about each item. Enter as much information as you can, following the instructions (required information is noted by * in the record).
Items uploaded or linked from online resources are immediately available for your students. Reserve items provided by the Library (such as books) will take longer as they require processing by staff.
If you have taught a course before, you can upload items from previous reserve lists. Select the course which holds the items you would like to place on reserve.
Select the course which holds the items you would like to place on reserve.
Check each item that you would like to import to your new course and change the availability dates. Click "Import" to add them to your current course's reserve list.
Once you have submitted your reserve items, they will display in a list within your account. You can check the processing status of items in your list, making any changes as needed.
You can also register for e-mail notices through the Library Course Reserves Management system. An e-mail will be sent to you whenever your course reserves are updated by you, your TAs, or Library reserves staff. Your students can also sign up for this feature so they can learn when reserve items are available.
If you would like to review how students will see your course reserves list, select "Switch to Student Mode" in the Library Course Reserves menu. Please note that students will only see course reserve items that are fully processed.
The "Reserve Item Usage" option allows you to view the number of times reserve items are accessed. By selecting "Show Detailed Usage," you can see what day each item was accessed.
Review all of the e-mails sent to you about your course reserves processing by selecting “My EMails".
If you have any problems submitting items using the Library Course Reserves Management system on Chalk, please contact Library Course Reserves.