Assistant Director of Development

Requisition Number: JR07433
Division / Dept. / Unit: Library Administration-Development
Reports to: Director of Development
Work Schedule: 37.5 hours per week: Schedule set upon successful hire

About the Unit

The University of Chicago Library is situated at the heart of University as one of the world’s great intellectual destinations, empowering scholars and students. Comprising seven distinct sites across campus, the Library is the 9th largest academic library in North America, with 12.3 million volumes in print and electronic form. The Special Collections Research Center is home to rare books, manuscripts and the University Archives, including The Chicago Jazz Archive, The John Maloof Collection of Vivian Maier, and papers/medals of 21 Nobel Prize winners. Alongside its collections and resources, the Library also provides opportunities for students and recent graduates to undertake research projects and develop their skills through Fellowships and Residency programs.

Job Family

Alumni Relations & Development

Sets and achieves University fundraising and engagement goals. Designs, manages, and executes development strategies and programs to maximize philanthropic support for the University’s priorities. Increases engagement and participation of the University’s worldwide community of alumni, parents, families and friends via diversified communication programs and activities.

Career Track and Job Level


Oversees, plans, and implements all development activities within the undergraduate college, an academic department, a professional school, the central development office, or another University unit. Executes fundraising cultivation programs for prospective donors and for councils. Note that M5 job level is restricted for Booth only.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor


The job provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.

1) Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis., 2) Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities., 3) Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities., 4) Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Identifies and qualifies prospects by aiding in expanding the pool of potential donors and participating in outreach events. Manages a portfolio of prospective donors.

2) Builds relationships with a variety of different individuals within the University in the assigned divisions and departments of those who make charitable gifts.

3) Writes timely and strategic correspondences to advance relationships.

4) Works with others to maximize prospective donor cultivation.

Unit-preferred Competencies

1) Communicate effectively and with influence.

2) Exhibit resilience and optimize resources.

3) Display emotional intelligence.

4) Demonstrate University stewardship and serve as a brand ambassador.

5) Foster partnership and collaboration.

6) Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.

7) Willingness and ability to travel to campus and/or non-campus locations for University business.

8) Willingness and ability to work evenings and weekends.

9) Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.

Working Conditions

Work Setting

1) Standard office environment.

Mental Demands

1) Self-motivation and the ability to take initiative.

2) Ability to prioritize multiple projects and independently follow through with detail.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


1) Minimum of 2 years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.

Working Conditions:

Work Setting

Standard office environment.

Mental Demands

Self-motivation and the ability to take initiative.

Ability to prioritize multiple projects and independently follow through with detail.

Required Documents:

1) Resume

2) Cover letter – Address cover letter to Amber Cullen

3) Reference list

(NOTE:  When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)

To Apply

To apply for this position, external candidates must submit their profile and any other required materials through Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services via the Applicant Inquiry Form or 773-702-5800.