Library Exhibition Designer

Requisition Number: JR04853
Division / Dept.: Special Collection Research Center
Reports to: Head of Collection Management
Work Schedule: 37.5 hours per week; Monday-Friday, 8:30 a.m. to 5:00 p.m.


454740401 Scrc-Pres Exhibits

About the Unit

The exhibition program of the University of Chicago Library is an essential component of the Library’s research, teaching, and outreach missions. Exhibitions in the Library draw on the rare book, manuscript, and archival holdings of the Special Collections Research Center, the subject and area studies collections of the Library, and selected materials on loan from other libraries, museums, and archives. The Library’s exhibition program is centered in the Special Collections Research Center gallery. Completed in 2011, this 2,300-square-foot gallery offers eleven movable custom display cases different dimensions and a 36-foot-long glass-enclosed case along the rear wall that accommodates large graphic materials and artifacts. Additional displays are produced throughout the year in the reading rooms of Regenstein Library. Organized by Library subject specialists, these table case-based exhibits display selected materials related to research topics and strengths of the research collections. The Library produces additional temporary table case-based displays for special occasions including the annual T. Kimball Brooker student book collecting prize. News and publicity initiatives for the Library exhibition program are coordinated by the Library Director of Communications.

Job Family

Administration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job Level

Project Administrator (Non-Technical)

Manages all aspects of non-technical (not information technology or construction related) projects from conception to completion. Assembles teams and develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects. Manages the integration of vendor tasks and tracks and reviews vendor deliverables.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor


The job coordinates non-technical (not information technology or construction related) projects from conception to completion. Assists with the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports using straightforward problem solving skills.

1) Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups., 2) Assists with researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate guidance., 3) Maintains website (including but not limited to: employment page, news page, staff page, project pages, innovation challenge page)., 4) Assists with other administrative projects as needed and acquire higher level guidance and skills., 5) Performs other related work as needed.

Additional Responsibilities

1) Provides leadership and coordination for the Special Collections exhibition program, including all phases of planning and production for physical and digital exhibitions

2) Develops the overall graphic design themes

3) Develops floor plans for the gallery and case layouts

4) Creates posters, signage panels, and related visual materials

5) Oversees all aspects of exhibition planning, preparation, production, and de/installation according to accepted preservation best practices

6) Develops overall design concepts and sets exhibition production schedules for gallery and digital exhibits

7) Acts as the project manager for the exhibition team: oversees production deadlines, facilitates meetings, and coordinates production efforts of team members and contracted service providers

8) Designs the layout for each exhibit, detailing the placement of all exhibit furniture, lighting fixtures, media kiosks, and signage in the gallery. Specifies placement of objects and labels within cases

9) Designs and produces all printed and graphic materials for exhibitions (text panels, labels, signage, banners, posters, etc.) in-house or coordinates contracted services

10) Directs and oversees the fabrication of all mounts, mats, and other apparatuses necessary for the safe display of materials on exhibition

11) Trains and supervises student workers who assist with fabrication

12) Works with Library subject specialist librarians to plan and develop exhibitions installed in table cases in the reading rooms of Regenstein Library

13) Assists with and produces and graphic designs and displays related to the exhibition program and public events in the Library

14) Trains, supervises, and directs the work of student assistants on preparation, production, and de/installation tasks

Unit-preferred Competencies

1) Ability to identify priorities and organize complex tasks

2) Meet deadlines

3) Solve and/or refer problems and suggest innovative solutions

4) Must possess excellent interpersonal and communication skills and demonstrate the ability to interact and communicate with a wide range of individuals with clarity, tact, and courtesy effectively in English, both orally and in writing

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


1) Bachelors Degree

2) Coursework in visual arts, studio arts, or graphic design.


1) Two or more years of substantial experience working directly on planning, coordination, and production of exhibitions in a library or museum setting

2) Ability to fabricate a range of mounts and supports that meet conservation best practices for the display of special collections materials

3) Art handling skills - two or more years of experience working with rare and fragile materials in a library, museum, or conservation environment.

4) Ability to install and de-install fine arts exhibitions under established budgetary constraints and firm exhibition deadlines

5) Specialized technical knowledge of current exhibition best practices, design principles, and display techniques as they relate to special collections materials

6) Must work effectively independently and as part of a team

Technical Knowledge or Skills:

1) Ability to use a computer, scanner, digital camera, and large format printer.

2) Proficiency using Word, Excel, and the Adobe Creative Suite graphic design software (Photoshop, InDesign, and Illustrator).

Working Conditions

1) Ability to bend, crouch, and stoop

2) Ability to carry or lifts loads of 25 to 49 lbs.

3) Ability to sit for 4 hours or more

4) Ability to use computers extensively for 4 hours or more

5) Ability to stand for 2 hours to 4 hours

6) Must be able to use ladders, foot stools, book carts, hand trucks, and furniture dollies

7) Must be able to use a range of hand tools, matting equipment, and board shears

Required Documents:

1) Resume

2) Cover letter

3) Reference list

4) Graphic design portfolio

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through Internal candidates must apply by logging into Workday and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant Inquiry Form or call 773-702-5800.