Policy on Room Use at the University of Chicago Library

Below are the policies governing the use and booking of rooms in Crerar and Regenstein.

Visit Book a Room to place a room booking.

Room Booking Policies

  • Only current University of Chicago students, faculty, and staff may book rooms.
  • Rooms may be booked up to 7 days in advance for up to 3 hours per day.
  • Other patrons may use rooms on a first-come, first-served basis only and must vacate a room when requested by someone who has booked the room.
  • Group Studies and Library Classrooms are intended for use by groups of 2 or more users. Groups may book Library Classrooms outside of regular teaching hours only.
  • Video Conference Rooms are intended for use by individuals for video meetings, classes, and interviews.
  • Patrons with room bookings must check in to their booking within 15 minutes of its start time or the booking will be automatically cancelled.
  • Groups may not book two group studies at the same time, nor may groups book for more than the 3 hour daily limit.
  • A booking may not be made for consecutive time slots. If your initial booking is for less than 3 hours, you may make additional bookings. However, you must allow at least 1 hour between bookings.
  • The Library reserves the right to modify or cancel a booking when necessary.

Using a Booked Room

  • Patrons must bring the email confirmation of their booking with them to the room, either electronically or in print and must present this email confirmation in order to ask others to vacate the room.
  • Patrons with room bookings must check in to their booking within 15 minutes of its start time or the booking will be automatically cancelled.
  • Rooms cannot be held by placing personal belongings or library materials in them. Unattended items will be removed and held in Lost & Found. Library items will be checked in and shelved.
  • Furniture, such as chairs and tables, should neither be added nor removed from the room. Report missing or extraneous furniture to Library staff.

Conduct

  • All patrons are expected to comply with the Library's policies for Maintaining a Scholarly Environment.
  • Everyone using library rooms is expected to follow the current University of Chicago Health Pact, which includes wearing a face covering regardless of vaccination status.
  • Please talk quietly to avoid disturbing others. Rooms are not soundproof and loud conversation can be heard in the main reading areas.
  • Inappropriate use of a room may result in being asked to vacate the room.

Library Classroom Policies

  • Library classrooms are used for University courses and are managed by the University Registrar. Reservations for special class sessions may be granted based on availability.
  • During regular teaching hours, groups may use library classrooms on a first come, first served basis only when the classroom has not been reserved for an instruction session.
  • Most courses and class sessions will be posted on the door to the classroom. Groups should vacate a classroom at least 10 minutes prior to the start time of a posted session.
  • Groups may be asked to vacate a classroom if it has been reserved, regardless of whether that session has been posted in advance.

Violations of Room Use Policies

Individuals or groups found to be violating the above policies may be asked to vacate a room. Repeated or serious violations may result in being temporarily or permanently blocked from booking rooms.