Knowledge@UChicago is a service managed in the Library to preserve and share the scholarly and creative assets of the University. The institutional repository is supported through a collaboration between the Library and IT Services at the University of Chicago.
Making your work available in Knowlege@UChicago has multiple benefits:
- enhanced exposure and discoverability of your work
- improved accessibility to a wider audience of readers, including those without journal subscriptions
- assignment of a DOI (digital object identifier) to your work, a unique string that serves as a persistent link
- compliance with funder requirements for open access to your research
- preservation managed by the Library
Content included in Knowledge@UChicago includes (but is not limited to):
- publications (including preprints)
- working papers/technical reports
- white papers
- data sets up to 1GB (data sets must be complete and ready to use, and should include a readme file. At this time, no classified/restricted/confidential data can be accepted.)
If you have any questions, please don't hesitate to contact us.
How to Add Your Work
The process of submitting to Knowledge@UChicago is going to become more streamlined and user friendly over the course of this year. For now:
- Contact us at email@example.com to get set up with permissions to submit your content to a community and a collection. In your email, let us know your Division, School, or Institute.
- Visit http://knowledge.uchicago.edu.
- Click on “Login” and sign in via University of Chicago Login using your CNet account.
- In the Box titled “My Account” on the left, select “Submissions.” You will be taken to a page where you can click on “Start a New Submission.” The submission process involves describing the item and uploading the file.
- Select to add your submission to a specific collection. Collections are grouped around divisions, schools, and institutes. If you have questions about which one to add yours to, ask us!
- Work your way through the submission form and provide as much information about your paper as possible. This will help others to find your work and to credit you. You will find that there are some required fields to complete, including your division/school affiliation, title of the work, and date of issue (you can think about this as the date of completion, publication, or presentation – whatever makes sense for your work).
- You will be asked to consider assigning your work a Creative Commons license. A Creative Commons license communicates to people who access your work that they should feel free to reuse and distribute your work, provided they attribute you.
- You will also be asked to agree to a University deposit agreement, which grants the University of Chicago the right to retain, reproduce and distribute the deposited work.
- Submit – and we’ll look at and approve your submission! Your work will be given a DOI, which is a unique digital identifier that points others to your work. It is stable, meaning that it will always point to your work online.
- Ask us questions! Contact firstname.lastname@example.org.
What kind of content can I add to Knowledge@UChicago?
A variety of content - so long as it is digital in nature. Examples of content that you can deposit include:
- book chapters
- conference presentations
- data sets
- masters and undergraduate theses
- working papers
Who can add their work?
Anyone affiliated with the UChicago community and who can login using a CNetID, are encouraged to deposit work in Knowledge@UChicago. Alumni and affiliated users should contact us for help.
Who can read deposited work?
Your work will have broad reach! Anyone with internet access will be able to read works deposited in Knowledge@UChicago, which means that deposit will fulfill open access requirements of many granting agencies.
How do I begin to add my work?
From the Knowledge@UChicago home page, login using your CNetID.
Once you have logged in and set up your profile, please contact us and indicate which community and collection(s) you would like to submit your works. We will then give you permissions so you can add your work to these collections within the repository.
What information should I include about my work?
The more information you provide about your submission, the more likely it will be discovered and understood by another user. When you submit to Knowledge@UChicago, you'll be asked to complete a form that provides information about your work, including title, the type of work it is, an abstract, and a subject heading. Contact us if you would like any assistance during the submission process.
What about copyright?
There are a number of UChicago resources available for determining copyright, including the Copyright Information Center. If your work has been previously published you may have transferred your copyright to your publisher, and be unable to make your work available in Knowledge@UChicago. Use SHERPA/RoMEO or check your publisher's website for publisher copyright and permission policies. If you are unsure, please contact us.
Depositing your work in Knowledge@UChicago does not require you to transfer copyright to the university. Please read the deposit agreement for more information.
When will my work be available after I add it to the repository?
Your deposit will be held for 1 business day for evaluation of metadata and copyright and to ensure the content displays properly. You will be notified by email as soon as it is publicly available.
How long will be content be preserved in Knowledge@UChicago?
Materials deposited in Knowledge@UChicago will be retained indefinitely. More information about preservation is shared in our Institutional Repositories Policies.
What happens to my submissions in Knowledge@UChicago if I leave the University?
Documents that you contributed to Knowledge@UChicago will remain in the repository after you leave the University and will be retained indefinitely.
How do I create a community in Knowledge@UChicago for my department, lab, center, etc?
Knowledge@UChicago is organized around communities, each composed of collections. Current communities in Knowledge@UChicago include schools, divisions, and institutes. Please contact us to set up a new community.
I deposited my work. Where is the DOI ?
The DOI is located in the metadata for the deposit and can be seen by clicking on “Show full item record.” Beside “dc.identifier” you will see the doi. To create a URL, append that string to “http://dx.doi.org/“ and you will have a link that will work anywhere you choose.
Example: An item with doi:10.5072/FK2KH0QX8S would resolve to http://dx.doi.org/10.5072/FK2KH0QX8S
Where can I find your policies?
Please visit our page on Institutional Repository Policies.
I have more questions. Can you help?
Definitely. Send us an email and we'll get back to you right away!