Library Student Resource Group: Minutes Oct 18 2007

Library Student Resource Group

October 18, 2007

Chair's Welcome and Introductions

A welcome to new members Nicholas Nardini (College), Han Xiao (PSD/Statistics), Ha'rsh Kanda (GSB), Hanna Chung (Law School), and Katie Jones (Harris School of Public Policy).

Purpose of LSRG

The purpose of the group was discussed--in particular, what expectations the Library had of LSRG members. Hannah noted that effective communication with all other students in a division may not be possible in larger divisions such as the Law School. Judi replied that the Library would like the LSRG student members to do the best they can to represent not just their own concerns, but those of their division's--although there isn't a "one size fits all model." Dan added that LSRG members could bring issues (and receive feedback from) existing student groups such as the Graduate Council, College Council, or other division-wide student associations.

Future Agenda Topics

Judi acknowledged that past LSRG meetings had centered around the Library's presentation of new projects to LSRG members. Although the presentations have been interesting, other topics of interest to LSRG member (e.g., recalls) haven't been discussed due to lack of time. How should we solicit agenda topics and build future agendas? Some ideas:

Specific agenda topics also arose:

Physical Library Improvements

Jim spoke of several completed, underway, and planned improvements to the Library's physical infrastructure. Meghan added that plans for Harper are still very much under discussion -- if LSRG members have any suggestions regarding Harper, please email her.

We will have a proposed carrel mocked up in early Winter quarter for viewing and testing.

Renovation of JRL 207 into a media classroom will allow class-related film screenings.

Library Addition and the Reg A-Level

In Spring 2007, a Library/VPDoS/SG group (that included several LSRG members) discussed student needs for all-night study space. The student members strongly argued for re-opening the Regenstein A-Level for all-night study, and the Library affirmed its commitment to doing so, contingent upon the University Board of Trustees approving plans for the new Library Addition. Without such approval, the Library would need to continue using the A-Level as bookstack space.

Currently the University and Library are reaching a firm cost estimate for the proposed Addition. Instead of the traditional design-bid-build process used in other campus projects, the University is pursuing a design-assist method of construction, where a Construction Manager is brought on board during the design process. This results in better cost estimates, since the firm that will serve as general contractor is providing the estimates. We also have hired a design firm to act as the Owner's Representative during the design and construction of the Addition. At present we anticipate bringing a final cost estimate next spring to the Board of Trustees. If the Trustees approve the design and cost estimate, construction will begin and the A-level will reopen as all-night study space in addition to the Crerar all-night study space. Both spaces will maintain the present all-night study hours (i.e., Sunday morning - Friday evening).

If the Trustees do approve the addition -- and the A-Level space is no longer available for shelving -- what will the Library do? Instead of filling the A-Level with books, the Library will instead fill the existing Regenstein stacks to 95% capacity (they are currently filled to 85-90% capacity). This will result in longer reshelving times, as shelvers must do more shifting to allow for space. In addition, the Library will continue moving materials off-site into dark storage.