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Research
at the Center
Requesting
Permission to Reproduce or Publish Material from the Special Collections
Research Center
Researchers must
submit written requests for permission to reproduce or publish material
from rare books, manuscripts or archival material owned by the University
of Chicago Library. Quotations from text that fall within the fair use
guidelines of the United States Copyright law do not require written permission
from the Library.Permission for reproduction of archival and manuscript material is provided in accordance with the Polices Governing the Use of Archival and Manuscript Collections. The Library grants permission in its capacity as owner
of the physical property. In all instances, it is the researcher's responsibility
to obtain permission from the holders of any rights in material being
quoted, reproduced or published. Some publication projects may be subject
to a use or special handling fee.
The request should
include the following information about material to be reproduced or published:
- if the material is from
a printed book, the author's name, title, date and place of publication,
and full call number including collection name; page number(s) or other
identifier of the material requested
Example: frontispiece to "The Works of Horatio Walpole, Earl of
Orford," ed. Mary Berry (London, 1798, PR3757.W2A115 Rare), vol.
2, engraving of the Castle of Otranto
- if the image is from the
Archival Photofiles, the full four-part image identification
Example: Series II, American Meat Institute, Laboratory, No. 1
- if the image is from a digital
collection on a Web site, the unique image ID from that collection
Example: American Environmental Photographs, AEP-NYP7
- if the material is from
a document in a manuscript or archival collection, a description of
the item, its box and folder location, and the name of the collection
Example: Harriet Monroe to John Gould Fletcher, 22 November 1916, Box
33, Folder 25, Poetry: A Magazine of Verse Records.
The request should
include the following information about the publication in which the material
will appear or other use to which it will be put:
- the author's name and title
of the book or article in which the material will be published
- the name of the journal,
book publisher or the production company if it is a film or CD
- the projected date of publication,
performance, public presentation or broadcast
- if the image(s) will be
used in promotional material such as posters or other advertising
- if a broadcast, the network
or cable channel on which the program will appear
- if a Web site, the URL and
name of producer
- if a book, where the image(s)
will appear: dust jacket, frontispiece or text
- if a book or CD, the projected
size of the press run, in numbers of copies
- if a book or CD, the projected
retail price
Please allow 6
weeks for requests to be processed. Permission letters will include the
form of citation to be used and information about any use or special handling
fees. Requests for permission to publish should be submitted to:
Director
Special Collections Research Center
University of Chicago Library
1100 East 57th Street
Chicago, IL 60637
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