The University of Chicago Dissertation Office

for Graduate Program Administrators | for PhD Students

 

 

Deadlines: By 4:30 p.m. on Friday, November 14, Autumn 2014 doctoral candidates should complete the submission steps on the UMI ETD Administrator for the University of Chicago. The University Registrar has additional deadlines, and each department may as well.

Requirements

Doctoral dissertations are original contributions to scholarship. As a condition for receipt of the doctorate, all students are required to execute a publication agreement with ProQuest UMI Dissertation Publishing.

The public sharing of original dissertation research is a principle to which the University is deeply committed, and dissertations should be made available to the scholarly community at the University of Chicago and elsewhere in a timely manner. In exceptional circumstances such as potential endangerment of research subjects or the dissertation author, for example, students may choose an embargo period in ProQuest, in consultation with their advisor and after receiving permission from the Deputy Provost for Graduate Education. If a dissertation includes copyrighted material beyond fair use, the author must obtain permission from the holder of the copyright.

All dissertations must follow the formatting and submission requirements stated in University-Wide Requirements for the Ph.D. Dissertation, available from the Dissertation Office on the first floor of the Joseph Regenstein Library.

Visit the Dissertation Office

The University of Chicago Dissertation Office is located in Room 100B of the Joseph Regenstein Library. Directions to the University of Chicago, parking information, and transportation options are noted on the UChicagoMaps site.  Dissertation Office staff welcome questions.

Regular office hours are Mondays-Thursdays, 9am-noon/1:30-4:30 p.m., and Fridays, 10:30 a.m.-noon/1:30-4:30 p.m.

Additional Resources

The University provides a wiki for dissertation templates and additional resources that may be helpful.  ProQuest provides responses to frequently asked questions, such as whether or not the author receives a royalty for sales.

Topics to Consider

Copyright Issues: Although doctoral candidates at the University of Chicago are required to grant ProQuest UMI Dissertation Publishing non-exclusive rights to reproduce and distribute their dissertations, authors hold the copyright for their own dissertations and retain the right to publish elsewhere.  Authors may choose to register copyright or not, whether through ProQuest's UMI ETD Administrator or on their own through the United States Copyright Office. N.B. If a dissertation includes previously copyrighted material beyond fair use, the author must obtain written permission from the copyright holder.

Publication Decisions: Doctoral candidates at the University of Chicago are required to grant ProQuest UMI Dissertation Publishing non-exclusive rights to reproduce and distribute their dissertations.  If publishing elsewhere, authors must retain the right to publish through ProQuest.  Authors may choose either Traditional Publishing (recommended) or Open Access Publishing.  Authors may choose whether or not ProQuest will allow Google Books to index their dissertations.  (Selecting No to search engines is recommended if the future publication of the dissertation is a concern.)  Authors may also decide whether or not to restrict access to their dissertation for a limited period of time.  The option to choose an embargo period is not visible in the ETD Administrator.  After the author receives permission from the Deputy Provost for Graduate Education, staff in the Dissertation Office will enter the embargo period, and the author will be able to view the Delayed Release date.  If for any reason an author needs to restrict access to a dissertation after graduation, the author should contact the Dissertation Office.