Publication Decisions

Doctoral candidates at the University of Chicago are required to grant ProQuest UMI Dissertation Publishing non-exclusive rights to reproduce, distribute, and sell their dissertations. Granting ProQuest non-exclusive rights means an author is free to re-publish dissertation research with another publisher. When another publisher accepts a manuscript for publication, the author should be sure to retain the right to publish through ProQuest. Many scientific journals have standing agreements with ProQuest; most academic presses, however, do not.

Shortly after each convocation, dissertations are sent to ProQuest where they are processed and made available within 12 weeks. During the following year, records for the dissertations are added to the University of Chicago Library Catalog with a link to the full text of the dissertation in ProQuest Dissertations & Theses, a subscription database. Many universities subscribe to ProQuest Dissertations & Theses.  The database is not freely available.

The University of Chicago relies on ProQuest for access to University of Chicago dissertations published after June 2009.

ProQuest/UMI Agreement

Authors should print copies of the publishing agreement and the publishing options selected and retain these copies for future reference.

Type of Publishing (Traditional or Open Access)

One of the sections in the submission steps on the ETD Administrator requires authors to select the type of publishing, either Traditional Publishing or Open Access Publishing PLUS.

We recommend authors choose Traditional Publishing in order to retain the greatest level of control of the dissertation. Choosing Open Access Publishing means the full text of the dissertation will be available free of charge via PQDT Open.

Traditional PublishingOpen Access Publishing
The dissertation will not be freely available in PQDT Open. The dissertation will be freely available in PQDT Open.
The author will not be charged a fee. The author will be charged $95.00.
The author will be eligible to receive royalties. The author will not be eligible to receive royalties.
The dissertation will be available for purchase through ProQuest. The dissertation will be available for purchase through ProQuest.
The dissertation will appear in ProQuest Dissertations & Theses, a subscription database. The dissertation will appear in ProQuest Dissertations & Theses, a subscription database, and in PQDT Open.
A record for the dissertation (may include citation, abstract, preview, etc.) will appear in other ProQuest resources, in library catalogs and in indexes. A record for the dissertation (may include citation, abstract, preview, etc.) will appear in other ProQuest resources, in library catalogs and in indexes.

 

Publishing Options (Search Engines)

Authors must also make a decision regarding search engines, deciding whether or not is is desirable for major search engines (e.g. Google, Yahoo) to discover the dissertation through ProQuest.

We recommend authors select No to search engines if the future publication of the dissertation is a concern.

If an author selects search engine access, 20% of the full text of the dissertation will be available per session in Google Books. Moreover, search engine results provide links to ProQuest products where researchers have the option to purchase the dissertation.

Access Options (Delayed Release / Embargo)

Authors must also decide whether or not to delay release of the dissertation in ProQuest. There are times when dissertation authors may be concerned that making their dissertation research publicly available might endanger research subjects or themselves, jeopardize a pending patent, complicate publication of a revised dissertation, or otherwise be unadvisable.  Authors may choose to restrict access to their dissertation for a limited period of time. This is called an embargo or delayed release.

This decision should be made in consultation with faculty (and as appropriate, research collaborators).

A dissertation author may choose to initially embargo the dissertation for a period of six months, one year, or two years. While a dissertation is embargoed, a record for the dissertation that includes a citation, abstract and additional details will appear in ProQuest databases and other indexes and catalogs, but the full text of the dissertation will not appear through ProQuest and will not be available for purchase. If a dissertation author needs to renew an embargo at the end of its term or initiate an embargo after graduation, the author should contact the Dissertation Office with the embargo request. Dissertation Office staff members coordinate post-convocation embargoes with University Administration and with ProQuest.

Embargo periods in ProQuest are managed by the Dissertation Office in accordance with University of Chicago policy.