UChicago Faculty, Students, and Staff

The University of Chicago Library offers faculty, academics, students, and staff access to all campus libraries, on and off campus access to electronic resources, and borrowing privileges. 

For most users affiliated with the University of Chicago, your UChicago Card is your library card.

Library privileges for new and current faculty, academics, students, and benefits eligible staff are created and updated automatically. If you believe your privileges have expired in error, please contact the ID & Privileges Office.

We expect all users to abide by the policies and principles expressed in the Library's statement of User Rights and Responsibilities for Creating and Sustaining a Scholarly Environment. All Library users are also responsible for keeping their personal contact information up to date.

We are committed to providing access to both our physical and electronic resources to users with disabilities; see Information for Patrons with Disabilities.

Access to Electronic Resources

Current faculty, academics, registered students, and benefits eligible staff have both on-campus and off-campus access to online resources.

Other users, including guests and family members, may access online resources only while in library buildings, due to site licensing agreements. While in Library buildings, visitors may use Library computers or the Library’s wireless network to access electronic resources and networked printing. For more information, see Computers & Wireless.


Access to Libraries at Other Institutions

Current faculty, academics, students, and benefits-eligible staff may be eligible for access or borrowing privileges for libraries at other institutions. Note that privileges may vary based on library, so please contact the library you wish to visit to confirm what privileges you may establish at another institution.


Faculty & Academics

Library privileges for faculty and academic employees are created automatically. The statuses of faculty and academics are determined by the Provost. If you are unsure of your official status or designation, please contact your departmental administrator.

Annual borrowing privileges (effective April 1, 2017)

The following types of faculty and academics are eligible for annual borrowing privileges with unlimited online renewals:

  • Tenured, Tenure-Track, and non-Tenure Track Faculty
  • Clinical Faculty
  • Retired and Emeritus Faculty
  • Research Associates (with rank)
  • Senior Research Associates
  • Research and Senior Scientists
  • Librarians
  • Senior Lecturers

Proxy Borrowers

Faculty and academics with annual borrowing privileges may request to establish another person as a proxy borrower. This person is able to borrow and recall Library items on behalf of the faculty member, with the same loan periods and privileges that said faculty would have in person. The proxy borrower may also be able to view all information in the faculty member's library account via My Account. The faculty member may also request that the proxy borrower be able to request items via Interlibrary Loan on the faculty member's behalf. All items borrowed or recalled by the proxy borrower are the responsibility of the faculty member who has authorized the proxy borrower. A faculty member may have up to three proxy borrowers at any one time.

This privilege is intended to help faculty in their research work for the University, not for any other purpose. Faculty must have a library account in good standing in order to request or renew a proxy borrower.

To request a proxy borrower or renew an existing proxy borrower account, use the Proxy Borrower Request form.

Dependents

Dependents of faculty and academics with annual borrowing privileges are eligible for quarterly borrowing privileges, as long as the dependent is at least a sophomore in high school. The dependent and faculty/academic must visit the ID & Privileges Office to establish privileges.

Quarterly borrowing privileges

The following types of academics are eligible for quarterly borrowing privileges:

  • Research Associates
  • Adjunct Faculty
  • MBL Associated Researchers (Marine Biological Laboratory)
  • Fellows
  • Lecturers
  • Departmental Associates
  • Visiting Faculty and Scholars
  • Post-Docs

Students

Quarterly borrowing privileges for students registered in a degree program are created and updated automatically. Other students should consult the table below.

Type of Student Privileges Action Needed
Incoming Students Access Visit the ID & Privileges Office to gain access. Borrowing privileges are not available until a UChicago Card is issued.
Students Unregistered or on a Leave of Absence Access; may purchase quarterly borrowing for $100 per quarter Authorization from the Dean of Students' Office is required. All borrowed items must be returned in order to obtain access privileges
Prospective Students Access; admitted with on-campus session badge Obtain an on-campus session badge from the Admissions Office


Staff

Library privileges for benefits eligible staff are created automatically. Hospital staff who do not receive UChicago Cards need to visit the ID & Privileges Office to establish privileges.

Type of Staff Privileges Action Needed
Benefits Eligible Quarterly Borrowing None; privileges should update automatically
Hospital Benefits Eligible Quarterly Borrowing Visit the ID & Privileges Office
Non Benefits Eligible Access Visit the ID & Privileges Office to obtain day passes
Retired Quarterly Borrowing Visit the ID & Privileges Office


Spouses and Domestic Partners

Spouses and Domestic Partners of users with annual borrowing privileges are eligible for quarterly borrowing privileges.

Spouses and Domestic Partners of users with quarterly borrowing privileges are eligible for access privileges.

We ask that domestic partners be registered with University Human Resources.

To establish privileges, the University of Chicago user must accompany their spouse or domestic partner to the ID & Privileges Office.  The University of Chicago user's library account must be in good standing to add a spouse or partner.

Once privileges are established, they must be renewed annually. This can be done through our Account Renewal Request form.


Guests of Faculty, Academics, Students, and Staff

Faculty, academics, students, and staff are welcome to bring guests with them to the library. To request a day pass, the University of Chicago member and their guest(s) must present valid IDs at the ID & Privileges Office, the John Crerar Library Entry/Exit Desk, or the Joseph Regenstein Library Entry/Exit Desk.

Day passes are for short-term use only (1-2 days). Guests wishing to conduct extended research using the University of Chicago Library collections should apply for extended access privileges.


Access to the D'Angelo Law Library

University of Chicago faculty, academics, students, and staff will need to present their UChicago Card to the visitor attendant to access the D'Angelo Law Library on weekends and after 5:00 pm on weekdays.

Limited access during reading and finals periods

Access to D'Angelo is limited for University of Chicago students not enrolled in the Law School during the Law School's reading and exam periods. During these periods, D'Angelo will continue to be accessible to non-Law students who needs access to library materials or who would like to work with one of D'Angelo's reference librarians. In addition, all non-Law students who are enrolled in Law School courses will continue to have open access to D'Angelo.

For more details or if you need to use D'Angelo Law Library during the limited access period, consult D'Angelo's Access and Privileges