Due Dates & Loan Periods

Services & Policies Have Changed

Library services and policies on this page have been updated in response to the COVID-19 emergency.

Limited Access - UChicago Students, Faculty, & Staff Only

Library buildings are offering on-site services only for UChicago faculty, other academic appointees, postdocs, students, and staff with a current UChicago ID. See Library Hours for details by location.

Everyone entering library buildings is expected to follow the current University of Chicago Health Pact, which includes wearing a face covering regardless of vaccination status.

Standard Loans (UChicago Library Items)

  • Loan Period & due date: varies by borrower; see below
  • Overdue fines: none, unless recalled
  • Billed as lost: 21 days after due date if not renewed or returned

Faculty

  • Loan period: annual
  • Due date: May 1, unless recalled
  • Renewals: unlimited

Students and Staff

  • Loan period: quarterly
  • Due date: Friday of first week of following quarter, unless recalled
  • Renewals: 3 (except for Ph.D / J.S.D. students: unlimited)

Other Borrowers

At this time, only current UChicago faculty, students, and staff may borrow items, via Paging & Pickup.

Interlibrary Loan Items

  • Due date: varies; see My Library Account
  • Renewals: varies; not all items are eligible for renewal
  • Overdue fines: none, unless recalled
  • Billed as lost: 14 days after due due date if not renewed or returned

Recalled Items

The Library reserves the right to recall items from patron accounts if needed.

  • Due date: 7 days after recall; see My Library Account
  • Renewals: none; recalled items may not be renewed
  • Overdue fines: $5 per day ($100 maximum)
  • Billed as lost: 14 days after due due date if not returned

Note: A recalled item overdue by 3 or more days will result in the temporary suspension of borrowing and renewing privileges.

Reserves Items

Typically, Autumn 2021 course reserves are available electronically via Canvas.

Items on physical reserve have specific due times (hour/minute) and are due immediately following that due time.

  • Loan period: usually 2, 4, or 24 hours
  • Due date/time: varies; see My Library Account
  • Renewals: none; reserves items may not be renewed
  • Overdue fines: $3 per hour ($100 maximum)
  • Billed as lost: 14 days after due due date if not returned
  • Borrowing limit: 2 reserves items at a time (excludes D'Angelo Law reserves)

Users must wait 20 minutes after returning a reserves item to borrow it again, unless an identical copy is currently available.

7 Day Loan Items

  • Loan period: 7 days
  • Due date: varies; see My Library Account
  • Renewals: none; 7 day loan items may not be renewed
  • Overdue fines: $5 per day ($100 maximum)
  • Billed as lost: 14 days after due date if not returned

7 day loans include some reserve materials and selected legal materials in Mansueto.

Law DVD Collection

  • Loan period: 14 days
  • Due date: varies; see My Library Account
  • Renewals: none; Law DVDs may not be renewed
  • Overdue fines: none, unless recalled
  • Billed as lost: 14 days after due date if not returned

The Law DVD Collection is shelved in the D’Angelo Law Reserve Room and may also be requested via Paging & Pickup.

Video Games

  • Borrowing limit: 3 video games at a time
  • Loan period: same as standard loans
  • Due date: varies by borrower; see standard loans above
  • Renewals: varies by borrower; see standard loans above
  • Overdue fines: none, unless recalled
  • Billed as lost: 21 days after due due date if not returned

Non-Circulating Items

Under rare circumstances, librarians may authorize a short term loan of material from non-circulating collections (e.g., reference) as a special exception.

  • Loan period: short term loan, determined by authorizing librarian
  • Due date: varies; see My Library Account
  • Renewals: none; non-circulating items may not be renewed
  • Overdue fines: $5 per day ($100 maximum)
  • Billed as lost: 14 days after due date if not returned

TechBar Items

The ITServices Techbar lends equipment using the Library's system, but manages its own loan and overdue fine policies.

Patrons with questions about TechBar equipment or overdue fines should contact TechBar staff in person or at techbar@uchicago.edu.

Notices from the Library

As a courtesy, the Library will routinely send email notices to borrowers about recalled items, due dates, overdue items, fines, and lost items.

Borrowers are responsible for keeping track of due dates and returning Library materials on time whether or not they receive such notices and are responsible for paying any fines or fees incurred as a result of failing to do so.

The library uses the most current email address on file to send notices. All Library users are responsible for keeping their contact information current.