Doctoral candidates at the University of Chicago are required to grant ProQuest non-exclusive rights to reproduce, distribute, and sell their dissertations. Granting ProQuest non-exclusive rights means an author is free to re-publish dissertation research with another publisher. When another publisher accepts a manuscript for publication, the author must be sure to retain the right to publish through ProQuest.
Shortly after each convocation, dissertations are sent to ProQuest where they are processed and made available within 12 weeks. During the following year, records for the dissertations are added to the University of Chicago Library Catalog with a link to the full text of the dissertation in ProQuest Dissertations & Theses. Many universities subscribe to ProQuest Dissertations & Theses, and the full text of these dissertations will be available to subscribers. The full text is not freely available to non-subscribers unless the author chooses an open access option.
Two options for those interested in making their work freely available include:
- ProQuest (author is charged a one-time fee)
- Knowledge@UChicago, the University of Chicago's Open Access Repository (no fee for author)
The University of Chicago relies on ProQuest for access to University of Chicago dissertations published after June 2009. Since August 2015, roughly 80% of these also appear in Knowledge@UChicago.
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Authors should print copies of the publishing agreement and the publishing options selected and retain these copies for future reference.
Type of Publishing (Traditional or Open Access)
One of the sections in the submission steps on the ETD Administrator requires authors to select the type of publishing, either Traditional Publishing or Open Access Service. You must select one of the PQ publishing options. You may also make your dissertation freely available through the University of Chicago Institutional Repository (IR), if you wish.
We recommend authors choose Traditional Publishing in order to avoid ProQuest's Open Access Service Fee. Choosing Open Access Publishing means the full text of the dissertation will be available free of charge, but it will cost the author $95.00. You may include your dissertation in the University of Chicago Repository free of charge. For authors interested in open access, we recommend choosing Traditional Publishing and the Institutional Repository (IR) publishing options
|ProQuest's Traditional Publishing||ProQuest's Open Access Publishing||The University of Chicago Repository, Knowledge@UChicago, (an Open Access option in addition to ProQuest)|
|The dissertation will not be freely available in PQDT Open.||The dissertation will be freely available in PQDT Open.||The dissertation will be freely available to anyone with internet access, via UChicago's institutional repository.|
|The author will be eligible to receive royalties from ProQuest.||The author will be charged $95.00 by ProQuest.||The author will not be charged a fee by the University.|
|The author will be eligible to receive royalties from ProQuest.||The author will not be eligible to receive royalties from ProQuest.||The author will not be eligible to receive royalties from ProQuest for material accessed through the repository.|
|The dissertation will be available for purchase through ProQuest.||The dissertation will be available for purchase through ProQuest.||The dissertation will be indexed by Google Scholar and will appear in WorldCat for ease of discovery.|
|The dissertation will appear in ProQuest Dissertations & Theses, a subscription database.||The dissertation will appear in ProQuest Dissertations & Theses, a subscription database, and in PQDT Open.||The dissertation will have a DOI (digital object identifier) which is a permanent link authors can use to cite their work.|
|A record for the dissertation (may include citation, abstract, preview, etc.) will appear in other ProQuest resources, in library catalogs and in indexes.||A record for the dissertation (may include citation, abstract, preview, etc.) will appear in other ProQuest resources, in library catalogs and in indexes.||The author will have access to statistics (downloads, views) of their dissertation.|
Access Options (Delayed Release / Embargo)
Authors must also decide whether or not to delay release of the dissertation in ProQuest. There are times when dissertation authors may be concerned that making their dissertation research publicly available might endanger research subjects or themselves, jeopardize a pending patent, complicate publication of a revised dissertation, or otherwise be unadvisable. Authors may choose to restrict access to their dissertation for a limited period of time. This is called an embargo or delayed release. Authors should be aware that embargoing a dissertation may render it ineligible for a dissertation award.
This decision should be made in consultation with faculty (and as appropriate, research collaborators).
A dissertation author may choose to initially embargo the dissertation for a period of six months, one year, or two years. While a dissertation is embargoed, a record for the dissertation that includes a citation, abstract and additional details will appear in ProQuest databases and other indexes and catalogs, but the full text of the dissertation will not appear through ProQuest and will not be available for purchase. If a dissertation author needs to renew an embargo at the end of its term or initiate an embargo after graduation, the author should contact the Dissertation Office with the embargo request. Dissertation Office staff members coordinate post-convocation embargoes with University Administration, with ProQuest, and with the IR.
Embargo periods in ProQuest are managed by the Dissertation Office in accordance with University of Chicago policy.
Search Engine Discovery
Unless the author opts out, dissertations available on ProQuest are indexed by Google Scholar. A record in Google Scholar links to the ProQuest record for authenticated subscribers. Others are sent to a landing page where they can access up to the first 24 pages or purchase the entire dissertation. Researchers are not charged to access the full text of dissertations published using the ProQuest Open Access publishing model.
IR Publishing Options
Authors may choose to make their dissertations available through both ProQuest and the University of Chicago Repository (Knowledge@UChicago). They should retain a copy of the University of Chicago Repository Deposit Agreement in addition to the ProQuest documentation. Dissertations in our repository will be open access dissertations, freely available to all at no cost to the author.
An author who chooses to embargo a dissertation in ProQuest should delay the release of the dissertation in Knowledge@UChicago for the same length of time.
Learn more about open access, open data, and open educational resources from the Library's Guide to Open Access.
Creative Commons License
Authors may decide whether or not to use a Creative Commons License.
Creative Commons (CC) is a way of letting others know how they can use your work. For instance, you can indicate if others may distribute or build on your work as long as they credit you. There is no registration to use a CC license or any cost. You simply select one of the CC licenses and mark your work in some way to indicate which license applies.